Privacy policy
This policy explains how Maths Vault (“we”, “us”, “our”) collects, uses, stores, and shares personal data when you use https://mathsvault.uk and related services (the “site”). We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Data controller
The data controller responsible for your personal data is Maths Vault. Contact: admin@mathsvault.uk.
Data we may collect
Depending on how you use the site, we may process:
- Identity and contact data: for example name, email address, school or organisation name, and similar details you provide when registering, contacting us, signing up to resources, or completing forms.
- Account data: username, credentials or authentication identifiers, membership or role information, and preferences associated with your account.
- Usage and technical data: IP address, browser type, device information, approximate location derived from IP, pages viewed, referring URLs, and timestamps. This may be collected through server logs and similar technologies.
- Content you provide: text or files you upload or submit through tools, feedback forms, or communications with us.
- Transaction data: if you purchase services, records of orders, payments, and billing contact details (payment card data is typically processed by our payment provider, not stored by us beyond what is necessary).
- Marketing and communications data: your preferences for receiving newsletters or promotional messages, and records of consent where required.
How and why we use your data (lawful bases)
We use personal data only where we have a lawful basis under UK GDPR. These include:
- Contract: to provide the site, accounts, and services you request, and to manage our relationship with you.
- Legitimate interests: to secure and improve the site, analyse aggregated usage, prevent fraud or misuse, and communicate operational messages, where our interests are not overridden by your rights.
- Legal obligation: to comply with law, regulation, or regulatory or court requests.
- Consent: where we rely on consent (for example certain marketing cookies or optional communications), you may withdraw consent at any time without affecting the lawfulness of processing before withdrawal.
Cookies and similar technologies
We use cookies and similar technologies where necessary for the site to function (for example session or security cookies) and, where applicable, for analytics or preferences. You can control non-essential cookies through your browser settings and any cookie banner or tool we provide. Essential cookies may be required for login or security.
Sharing your data
We may share personal data with:
- Service providers who host the site, send email, process payments, provide analytics, or support our operations, under contracts that require them to protect personal data and use it only for the purposes we specify.
- Professional advisers where required (for example legal or accounting advisers).
- Authorities when we are required to disclose information by law or to protect rights, safety, or security.
We do not sell your personal data.
International transfers
Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place as required by UK data protection law (for example adequacy regulations or standard contractual clauses).
How long we keep data
We retain personal data only for as long as necessary for the purposes described in this policy, including to satisfy legal, accounting, or reporting requirements. Retention periods vary depending on the type of data and the nature of our relationship with you.
Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or alteration. No method of transmission over the internet is completely secure; we encourage you to use strong passwords and protect your account credentials.
Children
The site is primarily intended for educators and adults. If you believe we have collected personal data from a child without appropriate authority, please contact us and we will take steps to delete it where required by law.
Your rights
Under UK data protection law you may have the right to:
- request access to the personal data we hold about you;
- request rectification of inaccurate data;
- request erasure in certain circumstances;
- request restriction of processing;
- object to processing based on legitimate interests or for direct marketing;
- request data portability where processing is based on consent or contract and carried out by automated means;
- lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority: ico.org.uk.
To exercise these rights, contact admin@mathsvault.uk. We may need to verify your identity before responding.
Automated decision-making
We do not use automated decision-making or profiling that produces legal or similarly significant effects solely by automated means, unless we notify you separately and provide any information required by law.
Changes to this policy
We may update this policy from time to time. The “Last updated” date will change accordingly. We encourage you to review this page periodically.
Contact
For privacy-related questions or requests: admin@mathsvault.uk.
Our Terms of service govern use of the site.